Facilities Management

The mission of the facilities department is to provide a sustainable, safe and healthy physical environment that supports the University in its delivery of teaching, research and public service.  We do this through planning, designing, constructing and maintaining the facilities in a responsive, service-oriented and environmentally-conscious manner.

The intent of this plan is to protect lives and property and to effectively use available resources to maintain an appropriate level of operations during episodes of snow and ice for Molloy University. The plan will outline the coordinated support that Facilities Management will provide when hazardous conditions due to inclement winter weather exist. To reduce hazards to all personnel (i.e. faculty, staff, students and the general public) as a result of winter storms, snow and ice removal operations will begin at the earliest practical time and will continue as necessary until all traveled ways are clear.

During the winter months, our Facilities Crew has responsibility for snow and ice removal services. We continuously monitor weather forecasts of hazardous weather conditions from various services; however, freezing rain and other dangerous conditions are usually difficult to predict, and experience has shown that a perfectly safe situation can turn treacherous in a matter of a few minutes. We are entirely committed to making the University's sidewalks, paths, stairs and roadways as safe as possible during and after winter storms. To the maximum extent possible, we will attempt to anticipate problems and take necessary precautions. Our priority initially will be to make the pedestrian areas safe before we work on any areas for vehicular traffic.

Please review the full policy in the link below for more information.

All requests for event setups, custodial services and maintenance issues MUST be submitted through the online work order system. We will only accept work orders submitted through our online system.
When scheduling events on campus, please adhere to the following lead time for setup needs:

• Small events with a basic room set-up: Submit your work order at least 14 business days in advance of the event.
• Large events that require special attention: Submit your work order at least one month in advance.
• Make sure you submit only one work order per event set-up request.
• You may attach a .pdf or word document to your work order, such as room diagrams or set-up details.
• List all event details listed in the description.

All work orders for the residence halls must be submitted to the Director of Residence Life, Pamela Ghigliotti at PGhigliotti@molloy.edu.

Please note: If you have a custodial request or maintenance issue that needs to be addressed on the weekend, call Public Safety at 516.323.3500. They will notify our maintenance/custodial services department to dispatch personnel to accommodate your request.

Facilities Management is responsible for the maintenance and operation of all campus buildings and grounds to include:

• Heating, ventilating and cooling distribution systems
• Plumbing systems
• Electrical systems
• Maintenance of campus buildings including carpentry and painting
• Upkeep of University grounds and roadways
• Moving services
• Shop services to meet campus maintenance needs; departmental fabrication and other special or technical requirements; and provisions for departmentally-funded requirements accessed through the work order system.

Facilities Management does NOT provide service for the following areas:

• Computers, Phones, Network Connectivity.

 In an effort to minimize unnecessary key copying, there is a continued policy for requesting keys on campus. 

• Prior placing a work order for keys, a signed copy of the Key Issuance Agreement form MUST be submitted to Lynne Russell at lrussell@molloy.edu.  Please make sure that the form is filled in completely and signed by the person who is requesting the key(s) and an approving vice president or administrator prior to your work order request. 

• Once you have submitted the form, please place a work order request for the fabrication of the keys requested. 

Key requests will not be considered without the submission of the form and a submitted work order through the KACE system. You can access the work order system here.

Thank you in advance for all of your cooperation.